Posted on

Adjusting Journal Entries in Accrual Accounting Types

Examples include utility bills, salaries and taxes, which are usually charged in a later period after they have been incurred. Prepaid or unexpired expenses can be recorded under two methods – asset method and expense method. Since the Accumulated Depreciation account was credited in the adjusting entry rather than the Equipment account directly, the Equipment account balance remains at $6,000, its cost. The adjusting entry above is made at the end of each month for 60 months.

In this journal entry, the supplies account is a prepaid expense that will be recognized as an expense when it is used. Likewise, the $5,000 is recorded as a prepaid expense in the current asset of the balance sheet. Hence, there is no impact on the income statement as the expense has not incurred yet.

Adjusting entries enable you to adjust revenues and expenses to the accounting period within which they occurred. When you record journal transactions normally, it should be done in real-time. This is because, under the accrual basis of accounting, you need to register income/expenses as soon as invoices are raised or bills are received.

How does an organization keep track of prepaid expenses?

Before diving into the wonderful world of journal entries, you need to understand how each main account is affected by debits and credits. Here are the Equipment, Accumulated Depreciation, and Depreciation Expense account ledgers AFTER the adjusting entry above has been posted. Here are the Prepaid Taxes and Taxes Expense ledgers AFTER the adjusting entry has been posted. Here are the Prepaid Rent and Rent Expense ledgers AFTER the adjusting entry has been posted. Here are the Prepaid Insurance and Insurance Expense ledgers AFTER the adjusting entry has been posted. These are the five adjusting entries for deferred expenses we will cover.

  • Here are the ledgers that relate to the purchase of prepaid insurance when the transaction above is posted.
  • Depreciation expense is usually recognized at the end of a month.
  • ABC LTD pays advance rent to its landowner of $10,000 on 31st December 2010 in respect of office rent for the following year.
  • We’ll go into more detail about adjusting entries as we go along, but first, let’s check out how to make journal entries for prepaid expenses.
  • Prior to consumption of the good or service, the entity has an asset because they exchanged cash for the right to a good or service at some time in the future.
  • The $100 balance in the Insurance Expense account will appear on the income statement at the end of the month.

To create your first journal entry for prepaid expenses, debit your Prepaid Expense account. This account is an asset account, and assets are increased by debits. Credit the corresponding account you used to make the payment, like a Cash or Checking account. You prepaid a one-year insurance policy during the month and initially recorded it as an asset because it would last for more than one month.

GVG Company acquired a six-month insurance coverage for its properties on September 1, 2021 for a total of $6,000. Expenses are recognized when they are incurred regardless of when paid. Expenses are considered incurred when they are used, consumed, utilized or has expired. Example, Prepaid insurance paid by ABC Company for the period 1st September 2016 to August of $12,000 and the ABC financial year is April to March. The prepayment that had arisen on 1st December 2011 has been reversed at the year end as the related expense has already been incurred.

What are Prepaid Expenses?

Prepaid expenses (a.k.a. prepayments) represent payments made for expenses which have not yet been incurred or used. In other words, these are “advanced payments” by a company for supplies, rent, utilities and others, that are still to be consumed. You can post the above entry month wise or single entry on financial reaping the benefits of cycle counting year end and remaining balance will appear under current assets of $5,000. Insurance premiums are another common example of a prepaid expense. Typically an entity will pay its insurance premiums at the beginning of the policy period, recognizing a prepaid asset subsequently amortized over the term of the policy.

Expense Method

Unearned revenues are payments for goods/services that are yet to be delivered. For example, if you place an order in January, but it doesn’t arrive (and you don’t make the payment) until January, the company that you ordered from would record the cost as unearned revenue. Then, in the month you make the purchase, an adjusting entry would debit unearned revenue and credit revenue.


Leases can be a great example of situations where a contract may require a lessee to pay a portion of their obligation prior to or at lease commencement. Note that this situation is different from a security deposit which is generally refundable. XYZ LTD entered into an insurance contract for 12 months starting from 1st January 2012. Payment was scheduled to be made in advance by no later than 25th December 2011.

ABC company has paid one year advance rent of $1,20,000 on 1st October 2016 and ABC has to pay every month rent of $10,000 and the company financial is April to March. You have to post October-2016 rent expenses on October month end adjusting/ reversing against to prepaid expenses (Balance Sheet A/c). The amortization schedule has a column for the total cash payment made at the beginning of the subscription term of $2,000. Concurrently, we are also amortizing both the long-term and short-term balances of the prepaid subscription.

The long-term subscription prepaid represents the value of the subscription paid for in advance beyond 12 months and is amortized at the beginning of the subscription term. The proceeding amortization schedule illustrates the appropriate amortization of the short-term and long-term portions of the prepaid subscription. If we pay the $1,500 upfront, how are the financial statements affected? In this scenario, we would record a prepaid asset at the beginning of the contract and the expense of the subscription would be realized over the course of the year.

The initial journal entry for a prepaid expense does not affect a company’s financial statements. The initial journal entry for prepaid rent is a debit to prepaid rent and a credit to cash. The adjusting entry for prepaid expense will depend upon the initial journal entry, whether it was recorded using the asset method or expense method. There are two accounts involves to record the prepaid expense entry, initially you have to record under current assets , but these prepaid expenses are become expenses over the period.

The company recorded the December 1 payment with a debit of $6,000 to Prepaid Insurance and a credit of $6,000 to Cash. Due to the nature of certain goods and services, prepaid expenses will always exist. For example, insurance is a prepaid expense because the purpose of purchasing insurance is to buy proactive protection in case something unfortunate happens in the future.

The quick ratio is calculated by dividing cash, or an organization’s most liquid assets such as cash equivalents, marketable securities, and accounts receivable by its current liabilities. As a result of not being a cash equivalent or highly liquid, prepaid expenses do not impact the quick ratio. Expense must be recorded in the accounting period in which it is incurred. No, prepaid expenses can’t be recorded on the cash-basis of accounting.

Suppose at the end of the month, 60% of the supplies have been used. Thus, out of the $1,500, $900 worth of supplies have been used and $600 remain unused. The $900 must then be recognized as expense since it has already been used.